Payment service / Financial Administrative services

• To minimise your Japan subsidiary / branch's Admin burden, we provide a payment service.　Our service fee
• 
• 1. Monthly schedule
• 
• 2. Steps (Example)
• STEP 1:
• (1) Expense report (Japan staff = Japan co representative ----> Approver = you) --- until 6th
  　　Sample of OPE(Out of Pocket Expenses) reimbursement / Sample of travel expenses
• 　An Expense report would be sent from Japan staff to the Approver (You) by the 6th of the month.
• 　Cut off date of the expense report is the end of the previous month.
  (2) OPE / Invoices
• 　Payment information is provided by company to Yamajo T&A. --- until 10th
• (3) Yamajo T&A report monthly payment list. until 20th
• 　　Sample of payment list
  STEP 2:
• (4) HQ controller / Japan co representative approve it. --- until 23th

  STEP 3:

  (5) Money is transferred /remitted into payment account. --- until 23th

  STEP 4:

  (6) Salaries, expenses, taxes are paid by the internet banking.--- on 25th

  STEP 5:

  (7) Yamajo T&A prepares Payment report on the end of the month / 1st day of the following month. Descriptions would be filled in English on the Bank statement of the internet banking.

Sample of payment report (Excel list)

• Sample of payment report.

Sample of payment report on Internet banking

• English memorandum are added on it.

３．Our service fee

To keep expenses stable within the annual budget, services are provided on a fixed-fee basis.

（１）Fees by service

(1) Accounting records (journal entries/trial balance) preparation: ¥30,000 + consumption tax (approx. 200 entries; Japanese only) OR ¥60,000 + consumption tax (approx. 200 entries; Japanese & English).
(2) Payroll processing: Base fee ¥20,000 + ¥2,000 per person + consumption tax (English & Japanese).
(3) Payment agency services (including payment schedules and reports): From ¥30,000 + consumption tax (English).
(4) Monthly accounting reports for the parent company: Fees vary based on the reporting date.
① Preparation by the 5th business day of the following month: ¥30,000 + consumption tax (English) ... Standard course
② Preparation by the 10th business day of the following month: ¥20,000 + consumption tax (English)
③ Preparation by the 3rd business day of the following month: ¥40,000 + consumption tax (English)
④ Preparation of current month's data by the end of the current month: ¥60,000 + consumption tax (English)

Services (1) through (4) can be combined. Volume discounts are available if all services are requested. Please refer to the samples for payroll processing and monthly reports to the home country mentioned above for details on each service.

*Accounting workloads may increase due to staff additions or business expansion. While monthly services are performed for a fixed fee, the scope of work is reviewed periodically, and the contract is renewed accordingly.

（２）Accounting agency services for foreign-affiliated companies

We handle tasks such as reimbursing out-of-pocket expenses, processing payroll, executing payments for various invoices, creating English notes for bank passbook entries, and compiling monthly payment lists. We then submit reports in English to the accounting staff at the home country office at the end of each month (or the following business day if the month-end falls on a bank holiday).

（３）Outsource the entire function—no need to hire accounting staff

Hiring staff capable of handling accounting in English entails significant personnel costs, requiring an annual salary of at least 4 to 5 million yen. When your Japanese operations are still small-scale, outsourcing the work to a third party is more efficient.
By entrusting your entire accounting department to us, you can achieve approximately 50% cost savings compared to hiring in-house accounting staff.